Team Management
Last updated: September 24, 2026
OverlayQA teams let you collaborate with your colleagues on shared projects and issues. Invite teammates by email, assign roles, and manage access from the dashboard settings.
Roles
Every team member has one of three roles:
| Role | Permissions |
|---|---|
| Owner | Full control. Create projects, invite members and admins, remove any member, update team settings, delete team. One owner per team (assigned at creation). |
| Admin | Same as owner except cannot remove the owner or delete the team. Can invite members and admins, create projects, and update settings. |
| Member | View projects, create and edit issues. Cannot invite or manage team members. |
Invite a Teammate
Only owners and admins can send invitations.
- Open the OverlayQA dashboard and go to Settings.
- In the Team section, find Invite a new member.
- Enter the teammate's email address and select a role (Member or Admin).
- Click Send invite.
An invitation email is sent with a magic link. The recipient has 7 days to accept. If they don't have an OverlayQA account, they can create one during the acceptance flow.
Accepting an Invitation
The invitation page shows the team name, the role being offered, and who sent the invite. The recipient signs in (or signs up) and clicks Accept invitation to join the team.
Join Your Team by Work Email
Teammates don't have to wait for an invite. When someone signs up with a work email on the same domain as an existing team, onboarding asks Join your team on OverlayQA? They click Request to join, and they keep their own workspace until the owner approves. Personal email domains, like Gmail, never match a team.
Owners see waiting requests on the Account page under Requests to join, with Approve and Decline. An approved request takes a seat like any other member.
Pending Invitations
Owners and admins see a Pending invitations section in team settings. Each pending invite shows the email, assigned role, and days until expiration. Click Revoke to cancel a pending invitation.
Removing a Team Member
The team owner can remove any member or admin from the team. The removed user loses access immediately. Owners cannot remove themselves.
Seat Limits by Plan
The number of seats (members plus pending invitations) depends on your plan:
| Plan | Seats |
|---|---|
| Starter | 1 (owner only) |
| Team | 5 |
| Pro | 20 |
If you reach the seat limit, you'll see a message asking you to upgrade your plan or revoke a pending invitation before inviting more teammates.
Tip: Pending invitations count toward your seat limit. If you have unused pending invites, revoke them to free up seats.